How to get the most out of Google Keep

As part of my job as a technical writer, and at some point as part of my ongoing efforts to get organized, I’ve tested a whole heap note taking apps Over the years: simple, sophisticated, quirky, AI-powered, and it goes on. This is a popular app category, and there is no shortage of options.

Among all these different options, one of the apps I find myself coming back to regularly is Google keep, It’s fast and easy, it works on almost any device, and once you delve a little deeper into its colorful sticky note interface, there are plenty of useful features to take advantage of.

Whether you’re a current Google Keep user looking to get more done with the app or you’re wondering if Google Keep has enough to tempt you away from the note-taking system you’re currently using, these Some of the most important attractive features are.

From the start, Google Keep’s colorful Post-it note look gives you a clean way to organize your notes: yellow for tasks and blue for shopping lists, for example, or whatever suits you.

There are 11 different pastel colors to choose from in addition to the default white, and on top of that, you get nine background images that you can use covering topics like celebrations, places, cuisine, and music.

These backgrounds can be changed at any time by clicking paint palette icon Below each note.

Google Keep borrows a label trick from Gmail: individual notes can have multiple labels, so something might be tagged with “family” and “urgent” or “ideas” and “vacation.” . It’s an easy way to get your notes in order, even if their number grows into the dozens or hundreds.

Labels can also help you with searches. As you’d expect from a Google product, Google Keep has a search function that’s fast and accurate: Click inside the search box at the top of the web interface, and you can limit your query to notes that contain a certain Match the label (or category or color).

On the web, your labels are listed on the left for easy access. To apply a label to an open note, click the three dots below the note add label (Or change label,

If you want to be able to check off items in a list, it’s easy: In an open note, click Three point (Or plus icon in the mobile app) below the note and select check box,

Google Keep also lets you collaborate on notes with other people, without the feature becoming overly complicated. Click associate icon On an open note (the plus sign next to it), then enter the email addresses of the contacts you want to share it with. (On the mobile app, you’ll find the icon by clicking the three dots at the bottom of the screen.)

You don’t get to see who made each edit like you do in Google Docs, but you get updates when someone makes changes to a note, and you can see below each note who your collaborators are. Are.

Like collaboration, reminders are a really useful feature that is implemented in a straightforward manner. You can also receive notifications from the Google Keep app at a specific time or when you arrive at a specific location (if you have the mobile app installed). Reminders can be set to repeat, so you can create a list of household chores that prompt you at the same time every week.

To set a reminder on the web version, simply click on the small Remind me icon below each note (which resembles a small bell), then set the options as needed. On the mobile version, the icon is at the top of the screen.

Sometimes, you create a note that you want to find immediately. In that case, you can pin the note to the top of your list by tapping the pin icon at the top of the note. However, be careful of overusing it; I sometimes find that if I pin a lot of notes, they become as difficult to find as if I didn’t pin them at all.

Not only can you add images to notes using the image icon below the note but you can also extract text from them. In the web version, simply click on the three dots grab image text, In the mobile version, tap the image, then tap Three point top right and grab image text, As long as the letters in the photo or in your drawing are legible enough, you’ll get a copy of them printed below – something that can be very useful if you’re, for example, photographing a business card.

You can add hand drawn scribbles. In the web version, click Three point And then add drawing, In mobile version, click plus icon And drawing,

Notes can be instantly converted to documents in Google Docs by clicking the three dots below a note and selecting Copy to Google Docs, (In the mobile app, click Three point choose more Send > Copy to Google Docs,

There are some additional features that are available in Keep’s mobile apps Android And iOS,

• You can record voice notes by tapping on mic button At the bottom of the screen (Android) or tap plus icon And then Recording (iOS). The note created will contain both the audio file as an embed and a transcript of the audio as accompanying text. This can be especially useful if you need to quickly record an idea for later use; If you have a funnel quick capture widget on your homescreen, you can tap it to record your new note or say “Google, take a note.”

• You can also add a photo to an open note by tapping plus icon And then take photo, If you want to start a new note with a photo, just tap image icon at the bottom of the screen and select one take photo (for a new photo) or select image (To choose one from your photo gallery – the latter is also available on the desktop version of Keep).
• If you have the Android version of Keep, you can do this Now format your text, You can make it bold, italicized, underlined, or crossed out; You can also change the size to H1 or H2 heading. Find the icon with a underlined a Below the note. (Unfortunately, it’s not available in an iOS or desktop version yet.)